We are currently recruiting for a highly organised and proactive HSQE & Bid Administration Coordinator to join a growing and well-established contractor operating within the construction, fire safety, and compliance sectors.
This is an excellent opportunity to join a business experiencing sustained growth across public sector frameworks and commercial projects throughout London and the South East. The role offers exposure to both operational compliance and business development activities, making it ideal for someone looking to build a long-term career in construction administration, health & safety, or bid coordination.
Location: Ongar, Essex (fully office-based)
Contract: Full-time, 5 days per week
Salary: Competitive, dependent on experience
The Role
This is a varied, split-position role supporting two key functions within the business: Health, Safety, Quality & Environmental (HSQE) administration and bid/tender coordination.
You will work closely with both the HSQE Manager and the Head of Business Development, ensuring the business maintains robust compliance standards while actively supporting the identification and submission of tender opportunities.
The role is typically structured as:
- 3 days per week supporting HSQE and supply chain administration
- 2 days per week supporting bid coordination and tender processes
Key Responsibilities
HSQE Administration (Approx. 3 days per week)
- Assist in the preparation and formatting of Risk Assessments and Method Statements (RAMS)
- Maintain and update health & safety documentation and compliance records
- Support incident reporting, site audits, and general HSQE administration
- Manage training records and certification tracking
- Upload and maintain documentation on client compliance portals
- Provide administrative support for ISO management systems (e.g. ISO 9001, 14001, 45001)
Supply Chain Administration
- Support onboarding of subcontractors and suppliers
- Assist with pre-qualification checks and compliance verification
- Maintain accurate supply chain records and documentation
- Liaise with subcontractors to obtain required compliance information
- Support accreditation and certification tracking
Bid Administration (Approx. 2 days per week)
Tender Research & Tracking
- Monitor and identify relevant tender opportunities across procurement portals such as Constructionline, Delta eSourcing, Proactis, Atamis, and Find a Tender
- Log and track opportunities within the internal bid tracker
Tender Coordination
- Support the preparation of SQs, PQQs, RFIs, and tender submissions
- Maintain and update the bid library
- Collate and organise supporting documentation for submissions
- Manage clarification questions and coordinate internal responses
- Assist in preparing and reviewing submission documents prior to deadlines
- Maintain framework and accreditation records
About You
We are looking for someone who is highly organised, detail-focused, and able to manage multiple priorities in a fast-paced environment.
Essential Skills & Experience:
- Strong administrative and organisational skills
- Excellent attention to detail
- Confident written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and collaboratively
- Full UK driving licence and access to a vehicle
Desirable Experience:
- Previous experience within construction, facilities management, or engineering environments
- Exposure to health & safety or compliance administration
- Experience supporting bid or tender processes
- Familiarity with procurement portals
- Understanding of RAMS documentation
- Knowledge of ISO management systems
Personal Attributes
- Reliable, organised, and proactive
- Positive and adaptable approach to work
- Strong attention to detail and accuracy
- Professional handling of confidential information
- Willingness to learn and develop
Additional Information
- This is a fully office-based role located in Ongar, Essex
- Due to limited public transport access, candidates must be able to drive and have their own vehicle
Career Development
This role offers genuine progression opportunities for individuals interested in developing a career within:
- Health & Safety and compliance
- Bid coordination and public sector procurement
- Construction operations and administration
Ongoing training and development will be provided as the business continues to grow.
